Pearl Arts is a dynamic nonprofit organization based in Fort Wayne, Indiana, dedicated to empowering youth and enriching the community through innovative, inclusive arts education. With a focus on music, entrepreneurship, and intergenerational engagement, Pearl Arts offers high-quality programming that includes a vibrant Music Academy, public performances, and creative initiatives like the Innovation Institute. Rooted in accessibility and impact, Pearl Arts builds meaningful connections between artists and audiences, fostering a cultural hub where creativity and community thrive.
The Event Coordinator and Music Academy Assistant is responsible for planning, organizing, and executing a wide range of events, from community gatherings and fundraisers to performances and workshops. This role requires exceptional organizational skills, creativity, and the ability to manage multiple priorities while helping Pearl Arts deliver memorable experiences that align with the organization’s mission and values. In addition, the role includes serving as a welcoming face of the Music Academy, providing front-line customer service and administrative support to ensure a positive experience for students, families, and visitors.
Key Responsibilities
Assist with the development of event concepts, timelines, and budgets that reflect the organization’s goals and community impact. Coordinate logistics as needed for the event.
Provide support in working with performers, speakers, sponsors, and community partners to ensure seamless collaboration and shared vision. Communicate clearly with internal teams and volunteers.
Assist in the creation of event materials, press releases, and social media campaigns. Assist with tracking RSVPs, ticket sales, and audience engagement for Pearl Arts events.
Promote Pearl Arts and the various assets within the building through meetings, correspondence, tours, and other forms of marketing engagement.
Assist with event setup, execution, and breakdown. Work with various team members and vendors to troubleshoot issues and ensure a welcoming, inclusive experience for all attendees.
Greet students, families, and visitors with warmth and professionalism. Provide information about programs, schedules, and registration.
Answer phone calls, emails, and in-person inquiries. Assist with scheduling lessons, managing calendars, and communicating updates to instructors and families, as needed.
Foster a positive, inclusive environment that reflects the values of Pearl Arts. Serve as a connector between families, faculty, and staff.
Qualifications:
Pearl Arts, Inc. values Excellence; Community Engagement; Education; Innovation; Financial Sustainability; Equality; and Collaboration.
This is a part time position (up to 30 hours per week) that will report to the Director of Operations. Afternoons, evenings and weekends are required.
For more information about Pearl Arts, visit PearlArts.org
To apply, please send your resume and cover letter to Alyssa Noble, Director of Operations at alyssa.noble@pearlarts.org.
